Withdrawal Policy
Title IV Withdrawal Policy
Detailed information about the impact of decreasing course load on financial aid is available for:
Students who withdraw from UTD or drop all courses during a term
Students who drop courses but still are enrolled
Students who fail all courses
Students who withdraw from UTD or drop all courses during a term
It's important for students who receive financial aid and withdraw or drop all courses during the term to be aware of the refund policies and to understand the impact they will have on the aid released and the continued financial aid eligibility. Current refund policies for students who withdraw or drop all courses during a term are determined by the Higher Education Title IV refund regulations established in the 2000-2001 academic year.
Federal Refund and Repayment calculations must be performed for students who receive Title IV (Pell, FSEOG, and Stafford Loans) and officially withdraw from all courses, drop out of all courses, are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60% date of the term. All unearned aid must be returned to the federal aid programs as determined by the Federal Refund and Repayment calculations.
In order to keep all the financial aid issued in each term, students must be enrollment for at least 60% of the term. After this point in the term students have earned 100% of the Title IV funds released for the term. Therefore, it is in your best interest to maintain attendance and complete at least one class each term that you receive federal aid to avoid repayment of funds. (Different requirements apply to maintain Financial Aid Satisfactory Progress.)
How the calculation works:
1) Number of days attended ÷ Days in semester = % of semester completed
2) Total $ disbursed X % completed = Earned $
3) Total $ disbursed - Earned $ = $ to be returned
Once it is determined that you owe money back to any of the federal aid programs, you will be ineligible to receive further federal aid at UTD or any other institution, until this debt is cleared.
Students who drop courses but still are enrolled
Students who receive financial aid while attending UTD need to be enrolled at least half-time to maintain their financial aid eligibility.
- Undergraduate students need to be enrolled in at least 6 credit hours.
- Graduate students need to be enrolled in at least 5 credit hours.
Financial aid students' enrollment will be monitored throughout the registration, late registration, and the close of business on Census Day in the fall, spring and summer terms. Adjustments to financial aid awarded for the term(s) will be done to reflect the number of credit hours a student is enrolled as of Census Day. Please refer to the Academic Calendar for the specific dates.
Students who drop classes during registration, late registration and through the close of business on Census Day will need to pay back any financial aid released at the higher enrollment level. Students who withdraw completely from the University during registration, late registration and through the close of business on Census Day must repay all the financial aid issued for the term.
Students who fail all courses
Due to guidance from the U.S. Department of Education, institutions are required to complete a Return to Title IV calculation for financial aid recipients who fail to earn a passing grade in all courses attempted for the semester. These students are considered by the Federal Government to have "unofficially withdrawn" from the University.
The Return to Title IV calculation determines how much of the federal financial aid a student received for the semester was actually "earned" and how much must be "repaid" by the student to the appropriate financial aid program. The amount is based on the student's last documented date of attendance.
Please refer to the Bursar’s Office Tuition & Fees page for important information about UT Dallas payment and refund deadlines.
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